• All show-related questions should be directed to our Show Superintendent, Cindy Vars (716-353-2963, Cindy@AutumnHillAlpacas.com). Please refer to the Show Staff Contact page for other names and numbers.

• The Show will run in accordance with the rules in the current AOBA Show Division Handbook, and will be judged 50% Fleece and 50% Conformation.

• In order to reserve pen space at the Southeastern Pennsylvania Alpaca Show and Sale, you must enter and exhibit at least one alpaca in the Show.

• There is no stalling charge for crias under five months of age; however, nursing dams may not be accompanied in the ring by their crias. All crias must be registered with the Alpaca Registry, Inc. (ARI), microchipped and BVD-free by means of a PCR or VI test. A copy of the Certificate of Veterinary Inspection (CVI) will be permanently retained by the show superintendent.

• No animal substitutions will be allowed from the original entry form unless an animal becomes ill and permission is obtained prior to the Show from the Superintendent.

• Any animal not in complete control of the exhibitor may be excused from the Show Ring by the Judge.

• An Exhibitor Meeting will be held Saturday morning, September 13th. At that time, updates will be given on the show schedule, class changes, etc., so attendance is mandatory.

• All alpacas entered in, or present at the show must be registered with the Alpaca Registry, Inc. (ARI). A copy of the Alpaca Registry, Inc. (ARI) Registration Certificate must be sent in with the Entry Form. No "pending" papers will be accepted!

• All alpacas entered in, or present at the show must be microchipped, and the microchip number will occur on the Certificate of Veterinary Inspection (CVI).

• All alpacas must be entered in the name of the owner listed on the animal's Alpaca Registry, Inc. (ARI) Registration Certificate. Animals that are being purchased and have certificates not yet transferred to the new owners must have a "Buyer's Permission to Show" form, signed by the owner who is listed on the Alpaca Registry, Inc. (ARI) Certificate. A "Buyer's Permission To Show" form can be downloaded from: www.AlpacaShows.com. Registration papers must accompany the entry forms, which will be permanently retained by the show superintendent.

• An owner may only enter three alpacas per breed type, per gender, per age division, per color designation. (Example: an exhibitor may enter no more than three white Huacaya juvenile males.)

• All alpacas should be shown with a plain halter and lead. Handler attire should be neat, conservative, and class appropriate. Farm name tags, alpaca names, or other identifiers may not be displayed on the handler or animal.

• Please use the most current Alpaca Registry, Inc. (ARI) Color Chart color designations to determine the color of your animals. Check the fiber closest to the skin at mid-side for the most accurate color. A Color/Compliance checker will verify your alpacas' colors when you check in.

• Prizes will include rosette ribbons for first through sixth place in each class. There will be a photographer on site. Recipients of First place awards will receive a photograph compliments of the Show organizers.

• A Veterinarian will be on call for the duration of the show, or at the show grounds during class hours.

• If an exhibitor must cancel for any reason, their forfeiture shall be restricted to monies paid to the organizers.

• If the Show is cancelled for any reason, the exhibitors are entitled to a refund of monies paid by them to the Show organizers. The organizers will be held harmless for any cancellation for any reason. This constitutes the entirety of the responsibility or liability of the organizers.

• Stall panels and cardboard bedding will be provided.

• Each farm is limited to ten pens, any of which may be used as a display area. Please indicate your pen configuration preference on the registration sheet.

• All alpacas must be stalled within the Show facility buildings. No animals may be stalled in exhibitors' trailers or vans.

• There will be a maximum of three alpacas allowed per stall. (Not including nursing crias under five months of age.)

• Exhibitor location assignments will be made according to the date your show registration is received. Grand, Platinum and Gold Sponsors are guaranteed preferred stalling.

• Feed and hay must be provided by exhibitors. Since no tack stalls are provided, all tack, feed, and hay must be kept within the animals' pens or in the exhibitor's vehicle.

• Farm Displays are welcomed and encouraged. Displays should be located within a pen space and may not extend any further than 30" in front of your stall area. A 30"x30" table directly in front of your pens is acceptable.

• No dogs are permitted in the stalling or show areas.

• Electric hook-up will be provided for $20. Please bring your own extension cords. Fans are permitted in the stalls, but not the walkways.

• For security purposes, you will be asked to affix a tag with your name and local contact information to the front of your pens. Security will patrol Friday and Saturday nights.

• Questions should be directed to Barn Manager Robin Gilmore - cell: 610-656-0827. top of page

  ---

Show Sponsorships     Artwork and Copy Deadline: 23 Aug 2008
Click here for a Sponsorship form
Sponsorship is a wonderful way to show your support for the industry, and an effective marketing strategy for your farm.
Sponsors will receive the following premiums:

Grand Sponsor, $1,500: Two full page ads in the Show Book, two free stalls or booth spaces in the Show Ring building, two free listings in the Show & Sell or Herd Sire Catalogs, premier listing on the Show website, special recognition announcements, sponsors-only banner space in the show ring and name recognition - plus, a copy of the exhibitors' list. (Sponsor supplies ringside banner, no larger than 8'x3', please.)

Platinum Sponsor, $1,000: Full page, color ad in the Show Book, one free stall, preferred stalling, one free listing in the Show & Sell or Herd Sire Catalog, listing on the Show website, special recognition announcements, sponsors-only banner space in the show ring and a copy of the exhibitors' list. (Sponsor supplies ringside banner, no larger than 8'x3', please.)

Gold Sponsor, $750: Half page color ad in the Show Book, listing on Show Website, preferred stalling, sponsors-only banner space in the show ring and a copy of the exhibitors' list. (Sponsor supplies ringside banner, no larger than 8'x3', please.)

Silver Sponsor, $500: Quarter page color ad in the Show Book, listing on Show Website, sponsors-only banner space in the show ring, recognition and our thanks. (Sponsor supplies ringside banner, no larger than 8'x3', please.)

Bronze Sponsor, $250: Business card ad in the Show Book, listing on Show Website, recognition and our thanks.